Audits
The District of Columbia is required to conduct periodic audits of
IRP vehicles to verify compliance with the Plan. Operational records must be made available
at the owner's registered place of business, or be delivered in person or by mail to the DMV's
IRP office as directed. Audit results are sent to the carrier, and to all IRP jurisdictions
for which a carrier is registered. A carrier will be billed for IRP mileage differences discovered
in the audit.
Mileage Records
An IRP participant is required to keep a formal file available
detailing the operation of its fleet. A participant's fleet records must be accurate and
readable, and capable of supporting mileage figures submitted for the current registration
year, and for three preceding IRP registration years. A participant's fleet records must
show all miles that were traveled in each jurisdiction by each vehicle.
An Individual Vehicle Mileage Record (or IVMR) is an acceptable supporting document to verify
fleet mileage, and should contain:
- The starting and ending dates of each trip
- Where the trip started and ended
- The route of travel
- Total of all trip miles (including all miles loaded, empty, and/or deadhead)
- Miles traveled in each state
- The unit number or vehicle identification number
- Vehicle fleet number
- Registrant's name
- Trailer number (if applicable)
- Driver's signature
